Jan has provided us with practical, valuable advice. Working with CTC Productivity has increased my firm's overall efficiency by at least 30%. Money and time well spent!
Douglas Brown, Brown & Carlson
Our team walked away with many action items to save us time: more efficient use of emails, more effective meetings, and increased focus time through time management best practices.
Wendi Breuer, SeaChange
During a CEO peer group session, a member told us how just one tip Jan suggested could positively impact the way his entire company operated.  He said, "That right there is a multi-million dollar idea."
Tom McDougall, High Point Networks
Jan is great at listening, sorting out the problems and providing practical advice with follow-up steps. I found her coaching to be a great way to boost my personal effectiveness and that of our team.
Jim Schowalter, MN Council of Health Plans
Jan has a talent for quickly identifying strengths, weaknesses and realistic areas for improvement.
Michael Opack, Heacox, Hartman, Koshmrl, Cosgriff, & Johnson P.A.

Last week we talked about Defining Your Issues and Goals as being an initial and important step toward optimal productivity. This week, our focus is on change, more specifically the necessity of being willing to change. So, now that you’ve defined your issues and you know that scrolling through social media is the root cause of your productivity drainage, you must be willing to limit your perusing if you want to produce more impactful work.

Week 2: Be Willing to Change

Why Should I Change?

In my experience as a Productivity Coach, one common link I find among the most productive professionals is their willingness to change. Most people don’t enjoy the process of change. However, if you’re willing to take the risk, the benefits are limitless.

If you’re my client, or if you’re reading this, or if you’re simply Googling “Productivity”, you’re seeking ways to improve your performance, manage time more efficiently, produce more valuable and meaningful work and ultimately have more time doing what you enjoy with the people you love. If you’re not currently accomplishing those things, the missing ingredient is change. The current state must change in order for the results to differ.  It’s not my opinion.  It’s science.

Signs That It’s Time to Change

When Business is Slumping

There are many good reasons to change, just as there are many types of change (logistical, behavioral, procedural, organizational). Most often, we associate a need for change with a slump in productivity. Here are some signs productivity could be better by implementing changes:

  1. Work Is Not Getting Done. This one speaks for itself but could have roots in time, technology or talent. Review Week 1: Defining the Issue.
  2. People Are Discontent, Bored or Disengaged. Perhaps this is a sign that some high performers are not maximizing their potential. Lack of challenge and engagement are real reasons why companies are losing quality employees.
  3. Excessive Overtime is Occurring. Do people have too much work, or are they focusing on the wrong work? This is a good time to evaluate if the talent is appropriately aligned with the tasks.
  4. Mistakes Are Made Repeatedly. If the same mistake is being made repeatedly by multiple people, it’s not the people. It’s the process. Time to update the process and possibly integrate new technology.

When Business is Thumping

Change doesn’t just happen when things are going wrong. The most successful people are willing to make changes when things are going right, too. Here are some examples of opportune times to initiate changes to complement high performance:

  1. Business Is Good. Changes that occur when business is going well include, hiring new employees, creating new positions and possibly changing locations to accommodate the growth.
  2. New Advances in Technology Occur. There’s always a learning curve when new technology is introduced, but anything that makes the job more efficient results in employees feeling more satisfied and less frustrated.
  3. New Employees Are Starting. This is a great time to implement new processes.  A new person isn’t attached to potentially bad habits of the past.
  4. The Industry Is Doing Well. If the industry is doing well, this is a great time to network. Reach out to colleagues in other organizations and share best practices.

Obstacles to Change

Age

One of the biggest obstacles to change is the adage, “You can’t teach an old dog new tricks.” Many companies I work with express this as an obstacle, as many of the “old dogs” are the people who hold the power to change. Don’t get me wrong. I’m not implying that all older adults are resistant to change. I do, however, see the connection often, and know that it can be a difficult obstacle many organizations face.

Photo by Kevin on Unsplash

Here are a few reasons “old dogs” are resistant to “new tricks”. Keep in mind, these could apply to people of any age.

  1. It’s the way it’s always been done. Often times, they are the founder or have been with the company from the beginning, and it can be an emotional process to see major changes occur.
  2. Technology is intimidating. This can apply to people of all ages, but particularly impacts those who didn’t grow up with technology and have had to learn on their own as adults.
  3. Differing values. There is often the belief that if it’s not hard work that it’s not valuable work.

Personal coaching can help with all of these obstacles. We work with many different individuals of different ages and backgrounds. It is imperative to address the psychological process of change in order to create impactful results.

Leadership Support

Getting those that hold the power to understand they have the power to make the biggest impact on the business is an obstacle many organizations face. Necessary changes may be obvious to many, but unless the leadership team agrees to participate, implement and maintain the changes, they surely will not be lasting.

Working Through the Process of Change

Change is a complex aspect of optimal productivity. Not only does it involve detailed evaluation and scrutiny, but it also involves assessing individuals at a personal level. If you’re dealing with major changes in your organization, the best way to reach your goals, achieve maximum productivity and maintain employee engagement and satisfaction is to get help.

Professional coaches can work with you through the behavioral, procedural, organizational and logistical changes from the beginning of the process through maintaining lasting impact. These changes are the key to leveraging your most valuable resources – Time, Technology and Talent.  Speaking of resources, stay tuned for next week’s topic: Know Your Resources.

Don’t let fear of change be the wall to your success. Take risks, question everything and embrace change as an opportunity to be who you want to be in your career and in your life.

The definition of insanity is doing the same thing over and over again, but expecting different results. – Albert Einstein

 

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